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Product-overview of the speedikon® FM Moduls
| speedikon®
FM Area management |
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| This module is the central database for the
speedikon® FM system. It facilitates the hierarchical
structuring into an infinite number of levels and the gathering of edificial
data such as rooms, space, inventory, personnel and cost centres. The complete
graphics and database integration safeguards redundance-free and consistent
sets of data. The object data can be processed either graphically or alphanumerically.
The report- and list generator allows for almost every user-defined evaluation.
These evaluations are available either graphically (e.g. with coloured attributes)
or in form of lists. Intelligent import-functions for CAD-data and ASCII-tables
facilitate easy import of large amounts of existing data stock. |
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| speedikon®
FM Inventory management and Occupancy planning |
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Inventory
Inventory like furniture, EDP devices represents values in the context of
fixed assets. The value can be calculated more exactly if the inventory
is documented in the FM system. This is also necessary if the inventory
should be moved together with the personnel. To identify the right furniture
they need unique object number. For the movement planning you can create
independent variants of room layouts based on the stock. In support of the
process of the inventory planning, the inventory and the move mobile solutions
based on barcode scanning can be integrated into speedikon®
FM.
Occupancy Planning
Beneath inventory management and cost centre allocation in room and areas
the occupancy planning is important, especially if the cost centre of
the personnel is leading for the cost centre allocation. speedikon®
FM Occupancy Planning allows the positioning of personnel as graphical
object with associated workplace.
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| speedikon®
FM Cleaning management |
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The speedikon® FM Cleaning
Management provides the main planning and accounting basics for the reduction
of efforts for the maintenance and window cleaning, as well as for the adjustment
of cleaning performance to guidelines, such as employee capacities.
The usage of data from the area visual space planning reduces the efforts
of acquisition and servicing to a minimum and guarantees the timeliness
of space data.
This is possible because of the individual evaluation and specification
of the factors of individual spaces (amount, frequency, m²/performance)
which determine the cleaning efforts. A separate evaluation of complete
or partial cleaning as well as external and internal cleaning is possible.
Based on batches, statistical values and costs for the maintenance and glass
cleaning, as well as the actual and planned state be recalled.
High performance functions facilitate planning and quickly checking the
results of factor changes, such as the m²/performance or the cycles,
on the cleaning effort. |
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| speedikon®
FM Key management |
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| speedikon® FM Key Management
enables complete and concise administration of access to your estates. It
also supports you with issuing and collecting keys to/from internal as well
as external personnel. The installation and dismantling of key cylinders,
as well as the stock keeping of keys and key cylinder are part of this module.
The, in the standard version contained, key and key cylinder index guarantees
complete documentation and archiving of all procedures in the daily access
management. The already existing object, such as rooms and personnel can
be used because of the integration in speedikon® FM building
structure. In combination with the graphic view, plans of tagged key cylinders
can be created. Furthermore it can be checked, who can access which room.
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| speedikon®
SP Conference room reservation |
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The module SP Conference room reservation supports
companies with the daily duties of bookings and conference room allocation
via internet or intranet. Graphically oriented overviews create
a quick summary of the current booking situation. A booking can be made
in a freely definable time pattern or periodically over longer time periods.
The user defines how many rooms, for how many participants, with which equipment
are needed at what periods of time. Cancellations and changes of own bookings
are possible at any time.
The catalogue functions enable the user to book additional services, such
as catering and technical equipment. Seating arrangements for the individual
rooms are also supported. Updating and administration of the information
can be done in a concise administration mode.
The bookings are allocated directly to the appropriate user. This is done
through costs centre settlement or by allocating them to an external company.
You enter the cost centre when the booking is made, thus assessment and
allocation of all costs concerning the conference room administration are
guaranteed. |
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| speedikon®
FM Lease management |
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speedikon® FM Lease Management
supports the entire rental management process, improves the quality of use
and the flexibility of your property, and, therefore, considerably contributes
to increasing the added value of your company. Unnecessary vacancy rates
and frequent change of tenants are avoided, and the increasing demands of
users accounted
for. Nowadays, owners, users and operators expect an integrative and complete
ADP solution which comes up to all demands in the areas of commercial, infrastructural
and technical real estate management. speedikon® FM Lease
Management offers a standardised basis to support management and accounting
of building surface and undeveloped areas.
speedikon® FM Lease Management facilitates the quick and
easy creation of key figures and reports, such as listings of contracts
in terms of maturities and dates of termination, vacancies, potential rental
properties as well as accumulated turnover.
Another central activity is the allocation of costs and consumption to the
individual tenants.
speedikon® FM Lease Management facilitates the creation and
administration of lease contracts (such as standard and promotional lease
agreements or assignments for use) as well as flexible definitions of periods
of cancellation, contractual partners, conditions and service agreements.
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| speedikon®
FM SI manager |
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Technical building equipment strongly differ
in the features required for the object description as well as in structure
from building and room structures.
To record and represent technical installation ideally, a system has been
developed, which seamlessly fits into the building.
For each technical object, a multitude of features may be filed, logical
connections with other objects established and the installation structure
represented. Each object may lie in a room and in the graphical view it
is visible and may be processed. For labelling SIM objects, specific labelling
systems (AKS) are available or may be individually adapted.
Due to its link to speedikon® FM Maintenance, the SI Manager
is the basis for preventive maintenance, quality inspection and repairs.
Work schedules with time intervals can be deposited as well as the status
of work carried out. In combination with the speedikon® FM
Energy Management, tables with numeric values (e.g. energy consumption)
may be stored and evaluated with the SI objects.
The standard systematics of speedikon® FM facilitate the
application of the list- and report-generator with regard to the SI objects
for the creation of required reports. |
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| speedikon®
FM Helpdesk |
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Process for the management of fault reports
In the facility management the simplification of the processes and the
optimisation of the communication rank first while creating a more efficient
process. The process of the fault report and his management is a case which
can be optimised very easily. FM Webdesk Helpdesk is a web-based module
which optimises the communication and the process. The user gets role-specific
different user interfaces. The normal user, everybody in the company, enters
a fault report and controls his own messages. The state is marked by different
colours and immediately visible. Reclamations are used for the documentation
of not orderly processed messages. The coordinator appoints who has to solve
the problem. The processor can be an employee of the coordinator, another
unit of the company or an external service provider. |
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| speedikon®
FM Maintenance management |
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| Most of the costs during the life cycle of a
real property result from the operation. The maintenance particularly of
the technical objects in the building produces the largest part of the life
cycle costs.
speedikon® FM Maintenance management supports the whole maintenance
process and provides transparency in the process as well as in the cost
calculation through the processes.
Every time the maintenance manager has a survey to the cyclic maintenance
measures as well as to the planned and not planned single measures. Beneath
planned cost the working hours and actual costs will be documented. Graphical
maintenance plans and target-performance comparison of costs are standard
functionalities.
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| speedikon®
FM Order management |
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| Orders or contracts in the maintenance are necessary
if services should be executed by external service providers or other internal
business units. Orders are the base for the documentation of work performed
and the following payment.
A central order management system assures that all orders independent
of the caused action - fault reports, planned maintenance, planned repair,
ad hoc requirements - are documented in the same way und handled in the
same process.
Different types of orders enable a differentiated documentation of the
orders. Part of the documentation is the acquisition and controlling of
invoices.
The allocation of orders to budgets already in the planning state allows
current and realtime surveys for budget controlling through the whole
process. Different views the budgets and orders support the controlling
and the reporting.
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| speedikon®
FM Energy management |
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| Showing potentials for energy saving is a key
point when analysing costs in the real estate sector. The necessary transparency
ensues from the connection with consumption-dependent allocation with regard
to real estate-, building- and room data. Interfaces allow for a manual
or automatic data migration in a object- and process-oriented operational
system structure. Database- and ASCII-interfaces , as well as internet based
remote enquiries are supported. Transparency is created by the easy evaluation
and statistical value identification. Data can be compressed and archived.
The graphical display enables easy and quick identification of exceptional
situations, such as peak demands. |
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| speedikon®
FM Real estate characteristic values |
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| The evaluation of a real property bases on a
multitude of characteristic values which are specific for the real estate,
the building and the property. A detailed view to the areas is not necessary.
speedikon® FM Real estate characteristic values
allows the collection of any characteristic value needed for the appraisal
of the real property. The data were collected from the facility management
processes, from the accounting, from the controlling, from any processes
or will be entered directly into the system. Characteristic values can
be entered and calculated yearly, quarterly und monthly. The most interesting
characteristic values are building related costs and revenues. They can
be collected from different sources into so called cost collectors, automatically
structured into cots types and summarised to characteristic values.
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| speedikon®
FM Project planning |
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Components of a building like windows, doors,
roof or facade but also technical objects only have a limited life cycle.
During the life cycle of the building the components have to be renovated
or modernised. speedikon FM Project planning is used for the modernisation
based on the component life cycle. The most important topic is the investment
planning for the whole life cycle of the building. With help of priorities
und the movement of projects will be planned an evenly distributed investment
plan for the building.
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| speedikon®
FM Condition assessment |
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| Shareholder, owner, and creditors expect resilient
verification about the state of the building and its service installations.
The fast changing real property market where large portfolios are changing
the owner with in short time needs established data because there is no
time for time-consuming due diligence.
speedikon® FM Condition Assessment provides methods
and tools for the evaluation of the building state regarding the building
components, the equipment and service installations. The data will be
historicised yearly so that the development of the building can be observed.
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| speedikon®
FM Search engine |
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Central tool
The search engine in speedikon® FM is the central tool. It is integrated
into the system in different forming. She can be a discrete module as well
as part of module.
As "object search and editing" the search engine is part of
the base of speedikon® FM and is there used for searches for defined
objects and their easy editing. Here you edit all catalogues like addresses,
cost centers, or catalogues for object attributes like cleaning groups
or use according DIN 277 as well as functions trees for modules like cleaning
management.
You can search object type-specific or type-spanning. To identify object
efficiently you can use defined search criteria which are very specific
depending an object type and functionality.
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| speedikon®
FM Document management |
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| speedikon® FM Document Management
is an effective tool, with which documents can be administered using alphanumerical
and graphical structures. All document types with windows compliance, can
be used. Access to the documents can be gained via the object they are allocated
to or via the different processes. Easy access to stored documents is possible
with the graphical navigation system. Especially user-friendly is the Hot-Spot-method
which shows the existence of documents using a special pointer. Depending
the type of document, important information, such as respites, dates and
responsibilities, can be stored and evaluated with structured search methods.
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| speedikon®
FM SP Base |
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The distribution of information in an organisation
and the decentral editing of data are reasons for the usage of web based
modules and functionalities. With speedikon® SP Basis
we provide the base for web based editing of buildings and technical installations.
Besides the alphanumerical editing it is possible to edit objects via the
web based graphic. To the floor plan you will navigate through the hierarchy
of the objects, changed data will be saved directly in the database.
Using the integrated search engine you can select objects and create ad
hoc reports. Based on speedikon® SP Basis further
module can be used.
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| speedikon®
FM SP Maintenance |
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| The decentral editing of maintenance and repair
can be executed with the web based module speedikon®
SP Maintenance. A coordinating centre creates and schedules measures. These
measures will be edited, documented and closed in the web based module by
internal employees or external service providers.
In the list of historicised measures the user can control all executed
work. Graphical maintenance plans linked as documents show all upcoming
measures.
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| speedikon®
FM SP Employee list |
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| The module speedikon® SP
Employee list will be used as a telephone list or information pool for employee
data. The link to the graphic allows showing the location of the employee
in the floor plan. |
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| speedikon®
FM SAP interfaces |
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| As part of our speedikon® FM
product range we can offer you interfaces to already implemented SAP systems,
to facilitate the transfer of data from one system to another. In both applications
the core competence should be executed and the for this necessary data should
be provided by the other system. For the data change in SAP, two possibilities
can be used. Firstly, a bi-directional ASCII interface for the use between
the SAP and speedikon® FM modules was conceptionalised, which
can be activated periodically or manually. Secondly, an online-interface
based on BAPI/RFC can be used. Data and objects are exchanged bi-directionally
between speedikon® FM and SAP. The Grade of integration of
the online-interface is very high. |
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| speedikon®
FM Basis |
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Data import
The base module contains a number of functionalities which are necessary
to use speedikon® FM independent of licensed modules
on the computer. The definition of the object structure is the first step
before importing data into the system. This structure can be very individual
depending on requirements of the company. More than one structure can be
used parallel to create the optimal view of the company.
The second step is the filling of the system with data. The graphical import
from format-independent CAD data is divided into two steps, preparation
of the import and the import itself with a workflow-based tool into the
defined structure. Using this import not only the floor plans will be imported
but also rooms and areas can be generated automatically depending on the
quality of the CAD plan. |
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